Privacy Policy for Labour Law SA
Last Updated: 15 October 2025
1. Introduction
Welcome to Labour Law SA (“we,” “us,” or “our”). We are committed to protecting your privacy and handling your personal information with transparency and care. This Privacy Policy outlines how we collect, use, process, and protect your information when you use our website and its services, including the Interactive Labour Law Guide and the BCEA Shift Worker Calculator & Analyzer (collectively, the “Services”).
This policy is drafted in accordance with the Protection of Personal Information Act, 4 of 2013 (“POPIA”) of the Republic of South Africa.
2. What Information We Collect
We collect different types of information depending on how you interact with our Services. Importantly, most of the sensitive data you provide to our tools is processed directly in your browser and is never sent to or stored on our servers.
- a) Information You Provide Directly:
- When you use the BCEA Shift Worker Calculator: You may enter information such as your hourly rate, age, contractual weekly hours, industry, shift patterns, pay period dates, and other potential deductions. This data is used solely to perform the calculations within your browser.
- When you use the Interactive Labour Law Guide:
- Your Questions: The questions and follow-up queries you type may contain personal details. This text is sent to the Google Gemini API to generate an answer.
- Your Gemini API Key: You must provide your own API key to use this service. You have the option to save this key in your browser’s local storage for convenience. We never see, store, or transmit your API key on our servers.
- When you contact us directly: If you email us, we will collect your name, email address, and the content of your message to respond to your inquiry.
- b) Information We Collect Automatically:
- Usage Data: We may collect anonymous information about how you access and use our website, such as your IP address, browser type, device type, pages visited, and the duration of your visit. This is done through standard analytics tools to help us improve our Services.
3. How We Use Your Information
We process your information for the following purposes:
- To Provide and Operate the Services: To perform the calculations in the BCEA Shift Worker Calculator and to facilitate the Q&A functionality of the Interactive Labour Law Guide.
- To Improve Our Website: To understand how users interact with our site, identify areas for improvement, and enhance the user experience.
- To Respond to You: To answer any questions or feedback you send to us directly.
Our legal basis for processing this information under POPIA is your consent, which you provide by voluntarily using our Services and inputting your data.
4. Data Sharing and Disclosure
We respect your privacy and limit data sharing to the absolute minimum required for our Services to function.
- Google Gemini API: When you ask a question in the Interactive Labour Law Guide, the text of your question is sent to Google’s servers for processing. Your interaction with this service is subject to Google’s Privacy Policy. We do not send any other identifying information along with your query.
- Legal Obligations: We may disclose your information if required to do so by law or in response to a valid request from a public authority.
We do not sell, rent, or trade your personal information with any third parties for marketing purposes.
5. Your Rights Under POPIA
As a user in South Africa, you have the following rights regarding your personal information:
- The right to be notified that your personal information is being collected.
- The right to access the personal information we hold about you.
- The right to request the correction, destruction, or deletion of your personal information.
- The right to object to the processing of your personal information.
- The right to not be subject to automated decision-making in certain circumstances.
- The right to lodge a complaint with the Information Regulator of South Africa if you believe we are not in compliance with POPIA.
To exercise any of these rights, please contact us at [Your Contact Email Address]. You can lodge a complaint with the Information Regulator at https://inforegulator.org.za/.
6. Data Security and Storage
We take the security of your information seriously.
- Client-Side Processing: As stated, the data for the BCEA Shift Worker Calculator and your Gemini API key are processed and stored locally in your browser, not on our servers. This design significantly enhances your privacy.
- Website Security: We use standard security measures, such as SSL/TLS encryption, to protect our website and any data transmitted to and from it.
However, no method of transmission over the Internet is 100% secure. While we strive to protect your information, we cannot guarantee its absolute security.
7. Cookies
Our website may use “cookies” to enhance user experience and for analytics. Cookies are small files placed on your device. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, some parts of our Services may not function correctly.
8. Third-Party Links
Our website, particularly the Professional Directory, contains links to third-party websites. This Privacy Policy does not apply to those external sites. We are not responsible for the privacy practices of other websites and encourage you to read their privacy policies.
9. Children’s Privacy
Our Services are not intended for use by anyone under the age of 18. We do not knowingly collect personal information from children.
10. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new policy on this page and updating the “Last Updated” date at the top.
11. Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or your personal information, please contact us at: